Village Of Odell

Official Minutes of the February 12, 2018 Regular Board Meeting

Village of Odell, Illinois

 

Council Room, Odell, Illinois, Monday February 12, 2018, a Regular Board Meeting was held this date at 7:00pm, at Village Hall, Council Room, 213 S. Front Street, with Acting Mayor Brian Mills presiding and with proper notice having been posted.

 

Roll Call

Roll call showed the following Trustee members were physically present:  Brian Verdun, Jamie Johnson, Mark Tissiere, Joan Bullard, and Brian Mills

Staff Present: Iris Thorne

Village Attorney Present: Ed Legner, Nick Ehrgott

Guests Present: Dennis Dunlap

 

Pledge of Allegiance

Acting Mayor Mills led the Pledge of Allegiance.

 

Minutes of the January 08, 2017 Regular Board Meeting

Trustee Brian Verdun moved to approve the minutes of the January 08, 2018 Regular Board Meeting; second by Trustee Joan Bullard;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Jamie Johnson, Mark Tissiere, Joan Bullard, and Brian Mills – 5;

Nays:   None

 

Treasurer’s Report

Iris Thorne reported that the Treasurer, Jim Rebholz, has supplied copies of an YTD Fund Summary and Treasurer’s Report for the month ending January 31, 2018. Bank balances for the month ending December 31, 2017 are as follows:

 

Odell Checking              $  167,904.59
Illinois Funds Gen Fund MM              $  120,126.75
Illinois Funds MFT Fund MM             $   60,8/68.85
Odell MFT Checking            $        501.10
Odell Tourism Checking                $  29,977.90
Odell Water Savings              $  103,440.77
Odell General CD’s              $  231,415.12

 

 

Trustee Brian Verdun moved to approve the Treasurers report; second by Trustee Jamie Johnson;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Jamie Johnson, Mark Tissiere, Joan Bullard, and Brian Mills – 5;

Nays:   None

 

Iris Thorne indicated that the Village is paying monthly interest on a total of $ 165,217.34 that was borrowed to pay for Trail Construction invoices.  After Trail invoices this month are paid, the Village will have $ 107,470.48 of reimbursement money from the IDNR that could be used to apply to the Trail Loan Principal.

 

Trustee Joan Bullard moved to pay from our trail reimbursement money, $ 107,410.48 back on the Trail Loan to reduce our debt; second by Trustee Brian Verdun;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Jamie Johnson, Mark Tissiere, Joan Bullard, and Brian Mills – 5;

Nays:   None

 

Bills

Board Listing Report #978 ran on February 12, 2018 at 09:41am representing all due bills for the Village due in February 2018, and Board Listing Report #979 ran on February 12, 2018 at 10:25am representing all due bills for Tourism due in February 2018 plus the list of payments due and paid between meetings totaling $ 7,659.46 and the Pontiac Daily Leader invoice for $ 126.26 were presented for payment.

 

Trustee Brian Mills moved to pay the bills on Board Listing Report #978 ran on February 12, 2018 at 09:41am and Board Listing Report #979 ran on February 12, 2018 at 10:25am plus the list of payments due and paid between meetings totaling $ 7,659.46 and the Pontiac Daily Leader invoice for $ 126.26; second by Trustee Brian Verdun;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Jamie Johnson, Mark Tissiere, Joan Bullard, and Brian Mills – 5;

Nays:   None

 

Trustee Joan Bullard motioned to draw $ 107,497.40 on our loan from the Graymont Bank to pay DN Tanks and Farnsworth; second by Trustee Brian Verdun;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Jamie Johnson, Mark Tissiere, Joan Bullard, and Brian Mills – 5;

Nays:   None

 

Police Report

There was not a representative present for the Police Report.

 

Committee Reports

Water & Sewer – Mayor Mills reported that the Clearwell is working well. Jamie Johnson added a spreadsheet of revenue generated by the water & sewer funds for consideration when discussing options on resolving our water debt.

 

Police & Streets, Alleys – Mayor Mills reported that there is a drainage issue on the Northeast side of town that will be looked into.

 

Finance Committee – A letter will be sent out to property owners along the South ditch to notify them of a special meeting to discuss the options to remove/cut the trees along this ditch.

 

OLD BUSINESS:

 

Clearwell Litigation

Clearwell Litigation is moved to Executive Session

 

Miscellaneous Old Business

There is no Miscellaneous Old Business to report.

 

NEW BUSINESS:

Petition Dennis Dunlap

Dennis Dunlap is submitting a petition to re-zone 104 N Wolf St from Residential to Commercial.

 

Trustee Jamie Johnson moved to send the re-zoning request to our Planning Commission; second by Brian Verdun;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Jamie Johnson, Mark Tissiere, Joan Bullard, and Brian Mills – 5;

Nays:   None

 

Municipal Alert Notification System

Trustee Jamie Johnson moved to accept the proposal for a Community Alert Notification System from Helen and Mary Beth Steidinger of Biz-Connection.com; second by Trustee Mark Tissiere;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Jamie Johnson, Mark Tissiere, Joan Bullard, and Brian Mills – 5;

Nays:   None

 

Engineer for Fiscal Year

The appointment of an Engineer for the 2018 – 2019 Fiscal Year was tabled until the March 12, 2018 Regular Board Meeting.

 

Miscellaneous New Business

There is no Miscellaneous New Business to report.

 

Executive Session – Clearwell Litigation

Trustee Brian Verdun moved to enter into Executive Session at 8:01pm to discuss Clearwell Litigation issues; second by Trustee Joan Bullard;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Jamie Johnson, Mark Tissiere, Joan Bullard, and Brian Mills – 5;

Nays:   None

 

Trustee Jamie Johnson moved to exit Executive Session and re-enter Regular Session at 8:28pm; second by Trustee Brian Verdun;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Jamie Johnson, Mark Tissiere, Joan Bullard, and Brian Mills – 5;

Nays:   None

 

Resume Regular Session

 

Trustee Brian Mills recommended that the Village take the next step and have our Attorney and American Water’s Attorney begin the process for a “Request For Proposal” from Illinois American Water; second by Joan Bullard;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Jamie Johnson, Mark Tissiere, Joan Bullard, and Brian Mills – 5;

Nays:   None

 

Discussion continued that the Village should do some research to determine what our water and sewer system is worth in order to be knowledgeable when the Village receives the proposal from American Water.

 

Executive Session – Personal Issues

 

Trustee Brian Verdun moved to enter into Executive Session at 8:54pm to discuss Personal issues; second by Trustee Mark Tissiere;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Jamie Johnson, Mark Tissiere, Joan Bullard, and Brian Mills – 5;

Nays:   None

 

Trustee Brian Mills moved to exit Executive Session and re-enter Regular Session at 9:39pm; second by Trustee Brian Verdun;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Jamie Johnson, Mark Tissiere, Joan Bullard, and Brian Mills – 5;

Nays:   None

Resume Regular Session

 

Trustee Jamie Johnson moved to adjourn at 9:40pm; second by Trustee Brian Verdun;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Jamie Johnson, Mark Tissiere, Joan Bullard, and Brian Mills – 5;

Nays:   None