Village Of Odell
Official Minutes of the June 13, 2016 Regular Board Meeting
Village of Odell, Illinois
Council Room, Odell, Illinois, Monday June 13, 2016, a Regular Board Meeting was held this date at 7:00pm., at Village Hall, Council Room, 213 S. Front Street, with Mayor Joyner presiding and with proper notice having been posted.
Roll Call
Roll call showed the following Trustee Members were physically present: Brian Verdun, Lisa Lambert, Jamie Johnson, Mark Tissiere, Joan Bullard, and Brian Mills
Staff Present: Iris Thorne, Rich Ribordy
Village Attorney Present: Ed Legner
Guests Present: Sgt. John Mitchell; Tom Bennett, State Representative; Tony & Natilee Foster
Mayor Joyner called the meeting to order at 7:00pm., at which time a majority of a quorum was present
Pledge of Allegiance
Mayor Joyner led the Pledge of Allegiance.
Minutes of the May 09, 2016 Regular Board Meeting
Trustee Brian Verdun moved to approve the minutes of the May 09, 2016 Regular Board Meeting as printed; second by Trustee Brian Mills;
Approved by roll call vote:
Yeas: Brian Verdun, Lisa Lambert, Jamie Johnson, Joan Bullard; Brian Mills –5;
Nays: None
Minutes of the May 16, 2016 Regular Board Meeting
Trustee Brian Verdun moved to approve the minutes of the May 16, 2016 Regular Board Meeting as printed; second by Trustee Lisa Lambert;
Approved by roll call vote:
Yeas: Brian Verdun, Lisa Lambert, Jamie Johnson, Mark Tissiere, Joan Bullard; Brian Mills – 6;
Nays: None
Minutes of the May 31, 2016 Regular Board Meeting
Trustee Jamie Johnson moved to approve the minutes of the May 31, 2016 Regular Board Meeting as printed; second by Trustee Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Lisa Lambert, Jamie Johnson, Mark Tissiere, Joan Bullard; Brian Mills – 6;
Nays: None
Treasurer’s Report
Iris Thorne reported that the Treasurer, Jim Rebholz, has supplied copies of an YTD Fund Summary and a MTD Treasurer’s Report. Bank balances for the month ending May 31, 2016 are as follows:
| Odell Checking | $ 34,859.74 |
| Illinois Funds Gen Fund MM | $ 212,343.93 |
| Illinois Funds MFT Fund MM | $ 99,263.12 |
| Odell MFT Checking | $ 500.14 |
| Odell Tourism Checking | $ 31,305.99 |
| Odell Water Savings | $ 93,314.68 |
| Odell General CD’s | $ 227,023.26 |
Trustee Jamie Johnson moved to approve the Treasurers report; second by Trustee Mark Tissiere;
Approved by roll call vote:
Yeas: Brian Verdun, Lisa Lambert, Jamie Johnson, Mark Tissiere, Joan Bullard; Brian Mills – 6;
Nays: None
Bills
Board Listing Report #891 ran on 06/13/16 at 1:48PM representing all due bills for the Village for June 2016, and Board Listing Report #892 ran on 06/13/16 at 3:15PM representing all due bills for Tourism for June 2016 were presented for payment approval.
Trustee Jamie Johnson moved to approve and pay all bills on the Board Listing Report dated June 13, 2016 ran at 1:48PM, list #891, and Board Listing Report dated June 13, 2016 ran at 3:15PM, list #892; second by Trustee Mark Tissiere;
Approved by roll call vote:
Yeas: Brian Verdun, Lisa Lambert, Jamie Johnson, Mark Tissiere, Joan Bullard; Brian Mills – 6;
Nays: None
Police Report
The Police Activity for May is a new style of report that does not pull out the citations and warnings. There are 4 traffic stops listed which may have resulted in citations or warnings.
OLD BUSINESS:
Route 66 Project Bids
Ed Legner reported that there has not been any reports that IDOT and DNR have entered into an intergovernmental agreement which would create a way by which funds can be passed on to the entities that have grants that are on hold. No action was taken on the Route 66 Project due to the hold put on the Route 66 Trails Grant by the state.
Bank Proposed Interest Rates Route 66 Project
No action was taken on the proposed interest rates received from two banks due to the hold put on the Route 66 project.
Follow – up – status of cleanup of property 109-111 N. Front St
Mayor Joyner noted that the cleanup of 109-111 N. Front St. is slowly moving forward as it should. The Mayor will monitor the cleanup.
Clearwell Update
The Clearwell Update is moved to Executive Session
Miscellaneous Old Business
Mayor Joyner reported that the Welcome sign and the sign at Miller Park have been painted. At this time Mayor Joyner welcomed our new Village Superintendent Tony Foster and his wife Natilee.
NEW BUSINESS:
MFT Seal Coat Bid Steffen’s 3D
The Village had one bid, from Steffen’s 3D, submitted for this year’s Seal Coat for $ 20,105.30.
Trustee Brian Mills moved to accept Steffen’s 3D bid for this year’s Seal Coat for $ 20,105.30; second by Trustee Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Lisa Lambert, Jamie Johnson, Mark Tissiere, Joan Bullard; Brian Mills – 6;
Nays: None
Bob Fraher Ditch Cleaning
Discussion of the ditch cleaning was held. The issue has been tabled until further development of a specific plan among the landowners is presented.
Petition for a Setback Variance
The clerk has received a petition for a setback variance for a carport from Patrina Fox.
Trustee Brian Mills moved to send the setback variance petition to the Zoning Board of Appeals; second by Joan Bullard;
Approved by roll call vote:
Yeas: Brian Verdun, Lisa Lambert, Jamie Johnson, Mark Tissiere, Joan Bullard; Brian Mills – 6;
Nays: None
Part-time/Full-time Position
Discussion was held as to whether our present summer help position should be a full-time or part-time position. At this time the board decided the position will remain a summer/as needed position (under 600 hours) while allotting part-time hours (1040 hours) in the budget in case of need.
Miscellaneous New Business
Working Budget – Iris Thorne presented a working budget which is used to determine what our Appropriation figures should be this fiscal year. After reviewing, the board decided that salary, IMRF, Social Security, and Medicare should be changed to reflect the possible hours of the summer/as need position. Police protection was also increased. The Appropriation will be presented next month.
The date for tire pickup is set for Friday August 19, 2016.
Public forum
Tom Bennett, State Representative, stopped by to give a brief overview of what is happening in Springfield. Tom requested that if the Village has any questions to please let him know.
Executive Session – Clearwell
Trustee Brian Mills moved to exit Regular Session and enter into Executive Session at 8:15pm to discuss the Clearwell Litigation; second by Trustee Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Lisa Lambert, Jamie Johnson, Mark Tissiere, Joan Bullard; Brian Mills – 6;
Nays: None
Regular Session Resumed
Trustee Jamie Johnson moved to exit Executive Session and enter into Regular Session at 8:25pm;
Approved by roll call vote:
Yeas: Brian Verdun, Lisa Lambert, Jamie Johnson, Mark Tissiere, Joan Bullard; Brian Mills – 6;
Nays: None
Trustee Jamie Johnson moved to have Kevin Hannell work up a proposal for bids for the removal of the clearwell liner: second by Mark Tissiere;
Approved by roll call vote:
Yeas: Brian Verdun, Lisa Lambert, Jamie Johnson, Mark Tissiere, Joan Bullard; Brian Mills – 6;
Nays: None
Trustee Jamie Johnson moved to adjourn at 8:27pm; second by Trustee Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Lisa Lambert, Jamie Johnson, Mark Tissiere, Joan Bullard; Brian Mills – 6;
Nays: None