Village Of Odell
Official Minutes of the Aug 11, 2014 Regular Board Meeting
Village of Odell, Illinois
Council Room, Odell, Illinois, Monday, August 11, 2014, a Regular Board Meeting was held this date at 7:05pm., at Village Hall, Council Room, 213 S. Front Street, with Mayor Joyner presiding and with proper notice having been posted.
Roll Call
Roll call showed the following Trustee Members were physically present: Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver and Herman Fearman.
Staff Present: Iris Thorne
Village Attorney Present: Ed Legner, Nick Ehrgott
Guests Present: Sgt. John Mitchell, Lee Cleary
Mayor Joyner called the meeting to order at 7:05pm., at which time a majority of a quorum was present
Pledge of Allegiance
Mayor Joyner led the Pledge of Allegiance.
Minutes of the July 14, 2014 Regular Board Meeting
Trustee Brian Verdun moved to approve the minutes of the July 14, 2014 Regular Board Meeting as printed; second by Trustee Herman Fearman;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver, Herman Fearman – 6;
Nays: None
Treasurer’s Report
Iris Thorne, Clerk, reported that the Treasurer, Jim Rebholz, has supplied copies of an YTD Fund Summary and a MTD Treasurer’s Report. Bank balances for the month ending July 31, 2014 are as follows:
| Odell Checking | $ 47,706.26 |
| Odell Savings | $ 82,161.50 |
| Illinois Funds Gen Fund Checking | $ 228,163.46 |
| Illinois Funds MFT Checking | $ 120,242.84 |
| General Fund CD’s | $ 224,389.81 |
| Odell Tourism | $ 27,868.03 |
Trustee Brian Verdun moved to approve the Treasurers report; second by Trustee Jamie Johnson;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver, Herman Fearman – 6;
Nays: None
Bills
Board Listing Report #793 ran on 08/08/14 at 12:45 pm representing all due bills for the Village for August 2014, and Board Listing Report #794 ran on 08/08/14 at 1:25 pm representing all due bills for Tourism for August 2014 were presented for payment approval. Additional bills presented and not represented on the Board Listing Reports were also presented for payment: Locis $1,620.00 and Riber, Inc. $1,464.76.
Trustee Matt Weaver moved to approve and pay all bills on the Board Listing Report #793 ran on 08/08/14 at 12:45 pm and Board Listing Report #794 ran on 08/08/14 at 1:25 pm plus all additional bills; second by Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver, Herman Fearman – 6;
Nays: None
Police Report
Sgt. John Mitchell reported that there were 23 calls, 2 citations and 1 warnings issued in July. St. Mitchell mentioned that upon checking the ballpark one night last month that the back restroom was opened. There were no broken locks.
OLD BUSINESS:
Elk Street Project
Mayor Joyner reported that estimates from Andrews Engineering Firm on the cost of the Elk Street Project is $16,111.70. Discussion followed. No action was taken on the Elk Street Project at this time.
Zoning Board Recommendation – Cleary Petition
Mayor Joyner reported that the Zoning Board of Appeals met last week to discuss a petition filed by Lee & Becky Cleary. The Cleary’s are asking for a variance on the height of the peak on a shed which is 20.5 feet. The shed will be constructed on their property. The Zoning Board of Appeals recommends that the variance be granted. Herman Fearman moved to approve the Zoning Board of Appeals recommendation that the variance be granted; second by Gary Wykes;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver, Herman Fearman – 6;
Nays: None
Clearwell Update
The Clearwell update was moved to Executive Session.
Miscellaneous Old Business
No miscellaneous old business was discussed.
NEW BUSINESS:
Village F/Y 2013 Audit
Rick Phillips, Village Auditor, gave a summary of the fiscal year 2014 audit to the Board. Rick indicated that in this year’s audit Governmental Fund’s show a positive cash flow due to increased revenue. Rick further stated that the Utility funds have positive cash flow when depreciation is deducted from expenses; however, the sewer fund would be in deficit except that $21,315 was transferred over from the General Fund at the beginning of the 2014 fiscal year. Rick will correct page 4, which inadvertently listed the $25,000 Grant under Sewer Fund instead of the Water Fund.
Trustee Jamie Johnson moved to approve the 2014 Fiscal Year Audit with the correction of the placement of Grant funds; second by Trustee Phaela Hodges;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver, Herman Fearman – 6; Nays: None
Trustee Jamie Johnson moved to retain Phillips and Associates as our auditor for the Fiscal Year 2015; second by Matt Weaver;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver, Herman Fearman – 6;
Nays: None
Request for Address Change – Shirley Becker
Shirley Becker has withdrawn her request for assignment of a new address for her new house which will face Boxelder Street.
Aken’s Request
In reference to Aken’s request to operate a medical marijuana manufacturing plant at a site in Odell, the Village is unable to sign off on a statement that the Village’s Zoning Ordinance is in compliance with State regulations. Specifically, the site is located within 2,500 feet of a residential neighborhood, which does not comply with the State Statue.
Miscellaneous New Business
Trustee Jamie Johnson noted that several residents have commented that they have seen Mayor Joyner out mowing and wanted Jamie to thank him for doing a good job of making Odell look good.
Executive Session
Trustee Jamie Johnson moved to go into executive session at 8:32 pm for the purpose of discussing litigation updates involving the clearwell project; second by Trustee Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver, Herman Fearman – 6;
Nays: None
Trustee Jamie Johnson moved to exit executive session at 8:45 pm; second by Trustee Phaela Hodges;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver, Herman Fearman – 6;
Nays: None
Resume Regular Session
Trustee Gary Wykes moved to adjourn at 8:50pm; second by Trustee Herman Fearman;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver, Herman Fearman – 6;
Nays: None