Village Of Odell
Official Minutes of the December 08, 2014 Regular Board Meeting
Village of Odell, Illinois
Council Room, Odell, Illinois, Monday, December 08, 2014, a Regular Board Meeting was held this date at 7:00pm., at Village Hall, Council Room, 213 S. Front Street, with Mayor Joyner presiding and with proper notice having been posted.
Roll Call
Roll call showed the following Trustee Members were physically present: Brian Verdun, Gary Wykes, Jamie Johnson at 7:05 PM, Phaela Hodges, Matt Weaver, and Herman Fearman.
Staff Present: Iris Thorne, Richard Ribordy
Village Attorney Present: Ed Legner
Guests Present: Sgt. John Mitchell, Adam Dontz
Mayor Joyner called the meeting to order at 7:00pm., at which time a majority of a quorum was present
Pledge of Allegiance
Mayor Joyner led the Pledge of Allegiance.
Minutes of the November 10, 2014 Regular Board Meeting
Trustee Brian Verdun moved to approve the minutes of the November 10, 2014 Regular Board Meeting as printed; second by Trustee Herman Fearman;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Phaela Hodges, Matt Weaver and Herman Fearman – 5;
Nays: None
Treasurer’s Report
Iris Thorne, Clerk, reported that the Treasurer, Jim Rebholz, has supplied copies of an YTD Fund Summary and a MTD Treasurer’s Report. Bank balances for the month ending November 30, 2014 are as follows:
| Odell Checking | $ 49,350.99 |
| Odell Savings | $ 84,182.06 |
| Illinois Funds Gen Fund Checking | $ 251,090.85 |
| Illinois Funds MFT Checking | $ 82,180.59 |
| General Fund CD’s | $ 224,650.67 |
| Odell Tourism | $ 26,226.21 |
Trustee Matt Weaver moved to approve the Treasurers report; second by Trustee Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Phaela Hodges, Matt Weaver and Herman Fearman – 5;
Nays: None
Bills
Board Listing Report #809 ran on 12/05/14 at 2:06pm representing all due bills for the Village for December 2014, and Board Listing Report #811 ran on 12/08/14 at 7:35am representing all due bills for Tourism for December 2014 were presented for payment approval plus additional invoices from PDC Labs $131.56; Valley View Ind $1140.66; Andrews Engineering for MFT $1763.70 and Andrews Engineering for Tourism $320.00.
Trustee Matt Weaver moved to approve and pay all bills on the Board Listing Report #809 ran on 12/05/14 at 2:06pm and Board Listing Report #811 ran on 12/08/14 at 7:35am plus the four (4) additional invoices listed; second by Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver and Herman Fearman – 6;
Nays: None
Police Report
Sgt. John Mitchell reported that there were 18 calls in Odell for last month; 3 citations; 0 warnings.
OLD BUSINESS:
Tax Abatement Memorandum of Understanding
Adam Dontz from GLCEDC presented a Memorandum of Understanding for the board’s consideration. The Memorandum is an intergovernmental agreement between the taxing jurisdictions that are listed supporting the tax abatement proposal.
Trustee Jamie Johnson moved that the Board approve the intergovernmental Tax Abatement Memorandum of Understanding, based that there is no outstanding liability that we would incur upon approving this, and that it would not be harmful to the Village of Odell based on the oversight of our Attorney Ed Legner; second by Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Jamie Johnson, Matt Weaver – 3;
Nays: Gary Wykes, Phaela Hodges, Herman Fearman- 3;
Vote by Mayor Joyner: Yea – 1
Route 66 Trails Grant Update
Mayor Joyner updated the board on the progress of the Route 66 Trails Grant Project via an e-mail received from Andrews. The e-mail indicated that IDOT returned the Trails Grant Project Plans with 29 comments. Andrews is working on addressing the comments and returning the plans to IDOT by the target date of December 19, 2014.
Clearwell Update
The Clearwell update was moved to Executive Session.
Miscellaneous Old Business
No miscellaneous old business was discussed.
NEW BUSINESS:
Video Gaming Money
Iris Thorne informed the board that the Village’s line item for Video Gaming has a balance of $14,471.88 in receipts. This money is included in the Odell checking account bank balance and has been kept aside until it is earmarked for spending or for a particular project.
Trustee Jamie Johnson moved that the Video Gaming Receipts be transferred to the Illinois Funds in Springfield; second by Trustee Phaela Hodges;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver and Herman Fearman – 6;
Nays: None
Construction Ordinance
Ed Legner reviewed the Village’s current Construction Ordinance, which was signed in 1996, with the board. After discussion it was determined that the Ordinance needs to be amended. Ed will research and work on amending the current Construction Ordinance for the January meeting.
Red Carpet Corridor
Herman Fearman gave an overview of the 2015 Red Carpet planning, which will be held the weekend of May 2nd & 3rd. He is requesting the Board Members to contribute any ideas as to what the Village can do for events on that weekend.
Miscellaneous New Business
Discussion was held on the procedure to clean up various properties in town.
Public Forum
Executive Session
Trustee Herman Fearman moved to go into executive session at 9:10pm for the purpose of discussing litigation updates involving the clearwell project; second by Trustee Phaela Hodges;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver and Herman Fearman – 6;
Nays: None
Trustee Matt Weaver moved to exit executive session at 9:16pm; second by Trustee Brian Verdun;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver and Herman Fearman – 6;
Nays: None
Resume Regular Session
Trustee Gary Wykes moved to adjourn at 9:18pm; second by Trustee Herman Fearman;
Approved by roll call vote:
Yeas: Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver and Herman Fearman – 6;
Nays: None