Village Board Meeting – February 10, 2014

 Village Of Odell

 

Official Minutes of the February 10, 2014 Regular Board Meeting

Village of Odell, Illinois

 

Council Room, Odell, Illinois, Monday, February 10, 2014, a Regular Board Meeting was held this date at 7:00pm., at Village Hall, Council Room, 213 S. Front Street, with Mayor Joyner presiding and with proper notice having been posted.

 

Roll Call

Roll call showed the following Trustee Members were physically present:  Mayor Terry Joyner, Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, and Matt Weaver

Staff Present: Iris Thorne & Rich Ribordy

Village Attorney Present: Ed Legner

Guests Present: Lee Cleary, Brian J. Verdun, Sgt. John Mitchell

Mayor Joyner called the meeting to order at 7:00pm., at which time a majority of a quorum was present

 

Pledge of Allegiance

Mayor Joyner led the Pledge of Allegiance.

 

Minutes of the January 13, 2014 Regular Board Meeting

Trustee Brian Verdun moved to approve the minutes of the January 13, 2014 Regular Board Meeting as printed; second by Trustee Matt Weaver;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver – 5;

Nays:   None

 

Treasurer’s Report

Iris Thorne reported that the Treasurer, Jim Rebholz, has supplied copies of an YTD Fund Summary and a MTD Treasurer’s Report.  Bank balances for the month ending January 31, 2014 are as follows:

 

 

 

Trustee Brian Verdun moved to approve the Treasurers report; second by Trustee Gary Wykes;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver – 5;

Nays:   None

Bills

Board Listing Report #764 ran on 02/10/14 at 12:10pm representing all due bills for the Village for February 2014, and Board Listing Report #765 ran on 02/10/14 at 12:40pm representing all due bills for Tourism for February 2014 were presented for payment approval.

 

Trustee Matt Weaver moved to approve and pay all bills on the Board Listing Report dated
February 10, 2014 ran at 12:10pm, list #764, and Board Listing Report dated February 10, 2014 ran at 12:40pm, list #765; second by Trustee Brian Verdun;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver – 5;

Nays:   None

 

Police Report

Sgt. John Mitchell reported that according to the January 2014 Police Activity Report there were 17 calls; 0 warnings; and 0 citations issued during the month of January.

 

OLD BUSINESS:

 

Garbage Contract

Ed Legner stated that he has not heard back from Allied Waste on the proposed contract changes since their last contact at the end of January.  The garbage contract was tabled until next month.

 

Planning Commission Recommendation

Mayor Joyner reviewed the proposed recommendation of the Planning Commission with the board.  The recommendation pertains specifically to lot 5 & 6 of the original petition.  Mayor Joyner introduced Brian J. Verdun to speak on the behalf of the family and Trust.  Brian J. Verdun explained that the original petition has been modified to expand the width of lot 2 by 10 feet in order to comply with Village Ordinance lot widths.  Brian is requesting that the board modify the Planning Commission’s recommendation as follows:

 

1.  Allow all 6 lots to be sold to adjacent and contiguous land owners as allowed under the State of Illinois Plat Act
2. Waive the Subdivision Ordinance requirement that a Plat of Survey must be performed

Trustee Jamie Johnson moved to approve the Planning Commission’s recommendation to exclude lots portion 5 & 6 from the Village of Odell’s Ordinance per recommendation of the Planning Commission’s attachment and to further investigate the idea of changing our Village Ordinance to incorporate the selling of tracks of land to adjacent property owners; second by Matt Weaver;

 

Rejected by roll call vote:

Yeas:  Jamie Johnson, Matt Weaver – 2

Nays:  Brian Verdun, Gary Wykes, Phaela Hodges – 3

 

Trustee Gary Wykes moved to go ahead with the portions of 5 and 6 right now excluding the Plat of Survey recommended by the Planning Commission; second by Brian Verdun;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Gary Wykes, Phaela Hodges – 3;

Nays:   Jamie Johnson, Matt Weaver – 2

 

Clearwell

The clearwell litigation discussion was moved to executive session.

 

Intergovernmental Agreement – Changes

IDOT has made wording changes in paragraph #1 of the original Intergovernmental Agreement for the Trails Grant Project and are requesting approval of the changes from the board.

 

Trustee Brian Verdun moved to approve the changes to paragraph #1 in the Intergovernmental Agreement; second by Phaela Hodges;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver – 5;

Nays:   None

 

Miscellaneous Old Business  

Trustee Jamie Johnson requested that our attorney review the wording of our subdivision for the purpose of changing our wording regarding the selling of adjacent and contiguous tracks of land and to possibly also omit the requirement of having a plat of survey for adjacent and contiguous tracks of land sold.

 

Trustee Gary Wykes requested that our attorney research the procedure to remove unlicensed vehicles sitting on city property.

 

NEW BUSINESS:

 

St Paul Rectory Petition

Mayor Joyner presented a petition from St. Paul Rectory stating that the parish will be selling the house and may need to request a variance as the house sewer is shared with the church. There is also a question of the setback of one of the lot lines. The petition was tabled until the sewer line is researched and a plat of survey is obtained.

 

Miscellaneous New Business   (for discussion only)

Executive Session

 

Trustee Jamie Johnson moved to go into executive session at 8:17pm for the purpose of discussing litigation updates involving the clearwell project; second by Trustee Phaela Hodges;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver – 5;

Nays:   None

 

Trustee Jamie Johnson moved to exit executive session at 8:34pm; second by Trustee Phaela Hodges;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver – 5;

Nays:   None

Resume Regular Session

 

Gary Wykes moved to adjourn at 8:35pm; second by Trustee Jamie Johnson;

 

Approved by roll call vote:

Yeas:  Brian Verdun, Gary Wykes, Jamie Johnson, Phaela Hodges, Matt Weaver – 5;

Nays:   None